Welcome to the ABN
Sponsor Site
Quick links
General Information
Exhibition Hall Opening Hours
Tues 6 May: 1030 – 2000
• You will be allocated a half-hour time slot within this window to unload
• The exact time will be emailed to you nearer the meeting
• We will be using Loading Bay 2
Exhibition open to delegates
Wed 7 May: 0900 – 1700
Thur 8 May: 0900 – 1700
Fri 9 May: 0900 – 1445
Break down
Fri 9 May: 1500 – 1800
Your Stand
Your stand will either be shell scheme or space only
Exhibitor Shop
Exhibition Services
Shell Scheme Stands
A shell scheme package consists of:
• White panelled walls
• Aluminium posts
• Facia and name board
• 1x 500w double socket
• 1x LED fluorescent strip light
These stands are built from Octonorm shell scheme with white foamed boards to form the walls. These can be left white, or printed – see images below.
Space Only Stands
‘Space only’ stands are for rental of the floor space only. This gives you creative control to design your stand from scratch.
• Your space only stand space will be marked out on the floor with tape at the edges
• You will need to arrange all content for your stand space, including any power and furniture
• Space only stands are not suitable for pop ups. If you have this type of stand, please order shell scheme
Shell scheme: Branding & Extras
Use the Exhibitor Shop for all branding and stand extras (furniture, carpet & power).
Use the code: ABN25-10 before 1700 on Fri 7 Feb for a 10% discount. After this date, use the code: ABN25-ACC to order.
The Exhibitor Shop will work with you to enhance your stand with furniture, carpet and branding. Graphic panels can be inserted which show the metal panel dividers (as per the example above), or seamless, which will give one continuous graphic across your wall.
Printing costs vary depending on your design. The cost per panel starts at £198+VAT. Please email us to discuss your printing requirements and to arrange a quote.
The deadline for arranging any extras or branding is Thur 17 April.
Space only: Your build
If you choose a space only option, we expect you to build your own pre-designed bespoke exhibition stand, and not bring along a pop-up style stand – see examples above.
If your stand adjoins another space, the exterior facing walls should be finished and painted in a neutral colour.
• Maximum height build is 2.8m
• Unless you are on the perimeter of the exhibition, all non-shared sides of your stand must be open
No electrical provision is included with your booking. To arrange power, plus any extras, please go to the Exhibitor Shop.
Use the code: ABN25-ACC to place an order.
The deadline for arranging all power and extras is Thur 17 April.
Shell scheme: Documentation
Please upload the following documents:
• Public Liability Insurance certificate
• Risk Assessment
• Stand Plan
Deadline: Thur 10 April
Space only: Documentation
Please upload the following documents:
• Public Liability Insurance certificate
• Risk Assessment & Method Statement
• Stand plans
Deadline: Thur 10 April
Shell scheme: Power
Access to 1x 500w double socket is included in your shell scheme package. If you require additional power, please arrange this via the Exhibitor Shop.
The deadline for arranging additional power is Thur 17 April.
Space only: Power
Power is not included in your stand space. Please arrange all power requirements via the Exhibitor Shop.
The deadline for arranging your power supply is Thur 17 April.
Electrical safety: All exhibitors
• Fused
• Used for a maximum load of 6 amps (1500w)
• Be a strip design (not a block – see diagram)
Our electrical safety representative reserves the right to disconnect equipment that does not conform to electrical safety standards.
Venue Flooring
The flooring in Hall 2A is grey carpet. If you wish to lay your own carpet on top of this, a wooden underlay must be used. No adhesives are to be used on permanent carpeted floors. Any damage will be charged to exhibitors.
Publicity: App
• Company name
• Logo
• Short paragraph of text about your company
• Contact details / Website address
• Annual Sponsors only: 2x digital posters/flyers
Enhanced App Presence
• Banner advert on home page: £1000 +VAT
• Link: £500 +VAT
• PDF flyer: £500 +VAT
• Targeted push notifications to a subspecialty: £750 +VAT
Deadline: Thur 17 April
To check which app features are included in your booking, or to add any additional items on, please email us.
Meeting Rooms | Symposia Rehearsal Space
Order via your booking form or email us to arrange.
AV Hire
Catering
Catering will be provided for registered exhibitors and delegates of the meeting. Please see the programme for lunch and coffee break timings. If you plan to distribute refreshments from your stand, this must be arranged via Exhibition Services.
Deadline: Thur 10 April
Cleaning
The exhibition hall will be cleaned at the end of the day, but the individual stands are your responsibility.
Additional stand cleaning can be arranged via Exhibition Services.
At the end of the tenancy it is your responsibility to dispose of any boxes or packaging associated with your stand and on departure, you should leave the space as you found it. Any exhibitors who leave their space in a condition that requires extra cleaning, or who leave any items behind that require disposal, will incur a charge. The exhibition hall must be cleared by 1900 on Fri 9 May.
Cloakroom
There is a cloakroom at the ACC on the ground level.
Parking
You will need to move your vehicle immediately after unloading.
There are many car parks within close walking distance of the ACC. See travel details here.
Storage
There is no storage facility for boxes or equipment at the ACC.
Please put any boxes or equipment beneath tables on your stand, or return to your vehicle.
Deliveries
Equipment may be delivered to the ACC no earlier than Tuesday 6 May.
Packages should be clearly marked and addressed as follows:
ABN
Hall 2
Stand Name/Number
Loading Bay 2
ACC Liverpool
Kings Dock
Liverpool Waterfront
L3 4FP
(Please note Sat Nav Postcode L3 4BX)
Packages should be collected on Friday 9 May from 1500 – 1800.
Please include the name & mobile no of your onsite contact on all deliveries and collections.
Unloading
On arrival, report to Loading Bay 2, via Keel Wharf for unloading – What3Words
Please note:
• The height of the Loading Bay is 4.3 metres
• The speed limit is 5mph
• You will have 30 minutes to unload your vehicle
• All vehicles must follow the instruction of the traffic management team
Collections
Post-event collections should be arranged for Fri 9 May between 1530 and 1800.
There is no facility at the venue to store items after the event.
Any packages left on site on the evening of Fri 9 May will be disposed of.
Couriers should collect goods from Loading Bay 2.
Additional services
If you need to arrange photocopying, stationery, additional cleaning services, stand catering, or any other service which is not provided as part of your package, please visit Exhibition Services. If you cannot find the service you require, please email us.
Symposia Sponsors
We will send separate instructions to symposia sponsors regarding these arrangements.
Anything we've missed?
Please get in touch if you have any questions: abnsponsor@affinityevents.co.uk