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Symposia What to send us

What to send us

A summary of all deadline dates is below, followed by more information about each element we need from you.

If you are using a medical comms agency and want us to liaise with them on your behalf, please first introduce us by email. 

Event planner timetable agenda plan on organize schedule event. Business woman checking planner on mobile phone and taking note on calendar desk on office table. Calendar event plan, work planning, project management concept

Please make a note of all deadlines below!

Return your reservation formAll sponsorsasap
Arrange your accommodationAll sponsorsasap
Book your registration passesAll sponsorsasap
Early bird deadline (Registration)All sponsorsMonday 11 March
Send text & logos for mini programmeAll sponsorsTuesday 2 April
Send advert for mini programmeIf bookedTuesday 2 April
Send proofs of your A0 postersAnnual SponsorsMonday 15 April
Stand plans & method statement submittedSpace only standsMonday 22 April
Order electrics, shell scheme & powerAll sponsorsMonday 22 April
Submit copy of Public Liability InsuranceAll sponsorsMonday 22 April
Submit your Risk AssessmentAll sponsorsMonday 22 April
Deadline to request a group invoiceSponsorsMonday 22 April
Catering requirements to venueAffinityFriday 3 May
Submit contractor detailsAll sponsorsFriday 3 May
Deadline to request permission to filmAll sponsorsFriday 3 May
Order additional techSymposium sponsorsFriday 3 May
Deadline for sending app contentAll sponsorsFriday 3 May
Standard rate deadline (Registration)All sponsorsMonday 6 May
App launchesAll sponsorsMonday 13 May