• Please read through the information below and make a note of the deadline dates.
• Click here or on the button above for a summary table of these dates.
• All deadlines relate to 1700hrs.
• If anything is unclear or you have any queries which are not covered in this guide, please get in touch.
• Our response time is 48 hours, but is usually within 24 (Monday – Friday, 0900 – 1700hrs).
Your symposium date and time has been confirmed to you by the ABN.
Your symposium venue, set up and break down times are in the table below.
To see your symposium room in the context of the wider venue, please click on the map here.
You have already supplied your symposium title to the ABN. Unless advised otherwise, we will use this in our programme.
| Date | Venue | Sponsor | Set up from | Run time | Pack down by |
| Wed 7 | 1B | Roche | 1300 | 1315 – 1415 | 1445 |
| Wed 7 | 1C | UCB | 1200 | 1315 – 1415 | 1445 |
| Wed 7 | 3B | AstraZeneca | 1200 | 1315 – 1415 | 1445 |
| Thur 8 | 1C | Angelini | 1145 | 1245 – 1345 | 1415 |
| Thur 8 | 3A | Argenx | 1145 | 1245 – 1345 | 1415 |
| Thur 8 | 3B | AbbVie | 1145 | 1245 – 1345 | 1415 |
| Fri 9 | 1C | Teva | 1215 | 1315 – 1415 | 1430 |
| Fri 9 | 3A | Merck | 1215 | 1315 – 1415 | 1445 |
| Fri 9 | 3B | Pfizer | 1215 | 1315 – 1415 | 1445 |
• Symposium Support passes are free of charge (capped at 4 places)
• These passes give access to your symposium room for your set up, presentation and break down
• Symposium Support passes will not give access to any other part of the meeting
• Your speakers must be registered as delegates or on a Symposium Support pass. The symposium support pass applies only if they are attending for the symposium only (1:30hr).
You can book all your symposium passes individually via the conference website.
Alternatively, you can appoint a Team Leader and book all team passes quickly and easily, and pay for them with a single card payment.
Links for Individual and Team bookings are below. The same pricing structure applies to both.
If registering multiple passes, your Team Leader will need to know:
• The day of your symposium
• A list of the team members who will attend
• The pass types needed for each person
• Card payment details
Please Note:
All team members must be registered in advance.
If a staff member turns up who has not been registered in advance, they will need to register and pay by card before entry.
Deadline for booking Team passes: Thur 17 April
We will promote your symposium session on the following platforms:
• Online Programme
• Conference App
• Announcements at the meeting by the chairs of the previous sessions
• Generic tannoy announcements by the venue
• Your symposium title, venue and company name will be included on the conference website
• Please confirm your Symposium title and your speaker name(s)
• Deadline: Tue 1 April
The Meeting app is accessible to all registered delegates of the meeting and launches on Thur 1 May.
• Your symposium title, venue and company name will be included on the app
• Please confirm your Symposium title and your speaker name(s)
• Deadline: Tue 1 April
The chairs of the sessions which take place prior to the symposia will remind delegates that they are happening and will encourage people to attend.
Generic tannoy announcements will be made by the venue information desk reminding delegates of the start time of all symposia.
We do not record the sponsored symposia sessions, but you are welcome to do this, if desired.
We will provide your film crew with a single XLR feed from the sound desk giving a copy of the main mix in the room.
Please note – The capacity of your room is 250 without cameras. If you plan to film, please reduce this capacity accordingly to allow space for your camera(s) and tripod stand(s).
If filming your symposium, the following stipulations apply:
• Please contact us in advance if you wish to film your session
• A notice on the door should inform delegates that the session is being filmed
• The chair should announce at the start of the session that filming is taking place
• Shots of the audience must be of the backs of heads only – no faces
• Speaker permission must be obtained in writing by you
• There should be no use of the ABN logo
• Nothing should imply that the ABN endorse the content
• The final footage must be sent to our office prior to release for permission (this is just a courtesy – the ABN will not unduly withhold permission
Deadline to request permission to film: Thur 17 April
In your room there will be:
• A lectern
This will be unbranded unless you arrange otherwise.
Artwork should be 600 x 1150mm
• Top table with 3 chairs
This can be branded, if desired
Panel dimensions: 2000mm (wide) x 900mm (high)
• 250 seats for the audience
Please note that all branding must be removed from the furniture after your session and the room left as you found it.
Branding orders will be passed onto the venue.
• Artwork is required as high resolution CMYK PDFs
• Please add a 10mm bleed
Deadline for submitting artwork requests: Tue 1 April
The following equipment is the default technical provision for your symposium. If you need additional equipment, please contact us to arrange.
Comfort Monitors
• Comfort monitor for lectern & top table
• Microcue 2 clicker with built in green laser pointer
Sound
• Digital mixing desk & sound system
• Gooseneck mic on lectern
• 4 x gooseneck mics on table stands – top table
• 2 x radio mics – handheld
Note: No recording equipment
Projection
• 16:9 ratio – 1920 x 1080
• 2 x laptops with Windows 11 & Microsoft Office 365
• Option to plug in a laptop at the lectern
• 1 x Audio feed to sound desk from laptop
• Switcher/scaler
• All necessary cabling for above
Deadline for ordering additional tech: Thur 17 April
See the travel link here
Registration
• The registration desk will be on the right hand side of the entrance area
• Please ensure all speakers and symposia support staff are registered in advance
• Support staff who turn up on the day of your symposium without a badge will be required to register and pay before entry
Room set up
• You will be directed to your symposium room on arrival
• The room will be set up with 1 top table, 3 chairs and a lectern
• Water will be available on the table for your speakers
• A technician from the venue will oversee your presentation for you
• The venue technician will not check your presentation – this is your responsibility
• You may bring your presentation on a memory stick
• We do not record your session, though you can arrange this yourselves if desired (see guidelines above)
• You are also welcome to bring in your own technician – Please remember to register them
See the programme for the sessions running immediately before and after your presentation.
Catering
• Catering is provided to all meeting attendees
• To help ensure your session runs smoothly, lunches will be available for symposia guests nearby
• After collecting their food, delegates can take their lunch into your symposium
Your tenancy
• Your session cannot overrun
• Please vacate the room in the time frame given
• Leave the room in the same condition as you found it
• Failure to do this will result in additional charges
Please email us with any queries you have.