Deadline Dates
A summary of all deadline dates is below, followed by more information about each element we need from you.
If you are using a stand contractor, please introduce us to your contact and confirm their appointment by email.
Please make a note of all deadlines below!
| Return your reservation form | All sponsors | asap |
| Arrange your accommodation | All sponsors | asap |
| Book your registration passes | All sponsors | asap |
| Early bird deadline (Registration) | All sponsors | Tue 25 Feb |
| Stand plans & method statement | Space only stands | Thur 10 April |
| Public Liability Insurance | All sponsors | Thur 10 April |
| Risk Assessment | All sponsors | Thur 10 April |
| Send app content | All sponsors | Thur 10 April |
| Order branding for shell scheme | Shell scheme stands | Thur 17 April |
| Deadline for Coordinator passes | All sponsors | Thur 17 April |
| Confirm contractor details | All sponsors | Thur 17 April |
| Request permission to film | All sponsors | Thur 17 April |
| Order additional tech | Symposium sponsors | Thur 17 April |
| Order electrics for stand | All sponsors | Thur 17 April |
| Standard rate deadline (Registration) | All sponsors | Tue 22 April |
| App launches | All sponsors | Thur 1 May |
App content: All Exhibitors
A profile page on the meeting app is included in your booking. This comprises of:
• 100 words of text
• Square Logo
Please supply a 500×500px, RGB .jpeg or .png file
• PDF up to 12 pages long
• Email contact button
Please supply email address
Deadline for sending app content: Thur 10 Apr
App content: Annual Sponsors
2x Digital Adverts
In addition to the standard profile page on the app, Annual Sponsors of the ABN can submit 2x digital adverts for inclusion on their profile page
• Adverts should be submitted as PDFs, .jpeg or .png files
• Content can be Commercial or Medical in nature
Deadline for sending app content: Thur 10 Apr
Space Only
If you have booked space only, we require the following information from your stand contractor:
• Stand plans
• Risk assessment and method statement relating to the construction
• Public Liability Insurance cover (for both yourself and your contractor)
Please ensure your stand builder is aware of the dimensions and location of your stand. The build height is 2.8m.
Deadline: Thur 10 April
Risk Assessment
All exhibitors need to supply us with a risk assessment for their stand activities. This may be covered by your stand contractor (see above) but smaller stands and shell scheme stand exhibitors who do not have a third party supplying this on their behalf will need to provide a risk assessment directly.
Download a basic template here. Please add rows to ensure you cover all identified risks.
Deadline: Thur 10 April
Public Liability Insurance cover
• All Exhibitors are required to supply us with proof of public liability insurance cover
• Access to the exhibition hall will not be permitted unless this is received
• If you are employing a contractor, they will also need to provide proof of insurance
Please note: Whilst we take every precaution to protect your property during the event, we are not responsible for any loss or damage and we recommend that you be fully insured. In particular, you should protect yourself against costs incurred due to abandonment, cancellation or curtailment of the event due to reasons beyond our control.
Deadline: Thur 10 April
Contractor Access
• If you have contractors to build / de-rig your stand, they will need passes to get into the Cromdale Hall
• Please email a full list of names and vehicle registrations to so we can have passes waiting for your team
• Delivery slots will be allocated due to limited access to the delivery bay (This will be arranged nearer the time by email)
Deadline for receiving contractor details: Thur 17 April