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What to send us

What to send us

A summary of all deadline dates is below, followed by more information about each element we need from you.

If you are using a stand contractor, please introduce us to your contact and confirm their appointment by email

Please make a note of all deadlines below!

Return your reservation form All sponsors asap
Arrange your accommodation All sponsors asap
Book your registration passes All sponsors asap
Early bird deadline (Registration) All sponsors Monday 11 March
Send text & logos for mini programme All sponsors Tuesday 2 April
Send advert for mini programme If booked Tuesday 2 April
Send proofs of your A0 posters Annual Sponsors Monday 15 April
Stand plans & method statement submitted Space only stands Monday 22 April
Order electrics, shell scheme & power All sponsors Monday 22 April
Submit copy of Public Liability Insurance All sponsors Monday 22 April
Submit your Risk Assessment All sponsors Monday 22 April
Deadline to request a group invoice Sponsors Monday 22 April
Submit contractor details All sponsors Friday 3 May
Deadline to request permission to film All sponsors Friday 3 May
Order additional tech Symposium sponsors Friday 3 May
Deadline for sending app content All sponsors Friday 3 May
Standard rate deadline (Registration) All sponsors Monday 6 May
App launches All sponsors Monday 13 May
1000x1000 mini prog

Mini programme

Our A6 mini programme, similar to the one shown here, will double up as a badge.

The following information is included in the mini programme:

All Exhibitors
• Company logo
• 100 words

Lunchtime symposia sponsors
• Full page advert: 105 x 148mm (111 x 154mm with bleed)
• Supply as a CMYK jpeg or PDF file

Deadline for all mini programme content:
Tuesday 2 April

ABN app content

All Exhibitors

A profile page on the meeting app:
• 100 words of text
Square Logo: 500×500 pixels, RGB jpeg or png file
• PDF up to 12 pages long
• Email button – supply email address
Deadline for sending app content: Friday 3 May

POster boards

2x Poster boards

Annual Sponsors

• 2x poster-board spaces in the poster exhibition area
• Posters should be designed as A0 portrait (841mm wide x 1189mm high)
• Content can be Commercial or Medical in nature
• Send digital copies of your design(s) for approval by the ABN and let us know if you want your posters to be considered Commercial or Medical so we can place them appropriately
• We recommend you wait until approval has been given prior to production
• Produce and bring your posters with you to the EICC
Deadline for sending your digital proofs for approval: Monday 15 April

If you do not inform us you are bringing poster(s), no board spaces will be provided

Space Only

If you have booked space only, we require the following information from your stand contractor:
• Stand plans
• Risk assessment and method statement relating to the construction
• Public Liability Insurance cover (for both yourself and your contractor)

Please ensure your stand builder is aware of the dimensions and location of your stand. The build height is 2.8m.

Deadline: Monday 22 April

Risk Assessment

All exhibitors need to supply us with a risk assessment for their stand activities. This may be covered by your stand contractor (see above) but smaller stands and shell scheme stand exhibitors who do not have a third party supplying this on their behalf will need to provide a risk assessment directly.  
Download a basic template here. Please add rows to ensure you cover everything.

Deadline:  Monday 22 April

Public Liability Insurance cover

• All Exhibitors are required to supply us with proof of public liability insurance cover
• Access to the exhibition hall will not be permitted unless this is received
• Any contractor you use will also be required to provide this.

Please note: Whilst we take every precaution to protect your property during the event, we are not responsible for any loss or damage and we recommend that you be fully insured. In particular, you should protect yourself against costs incurred due to abandonment, cancellation or curtailment of the event due to reasons beyond our control.
Deadline:  Monday 22 April

Contractor Access

• If you have contractors to build / de-rig your stand, they will need passes to get into the Cromdale Hall
• Please email a full list of names and vehicle registrations to so we can have passes waiting for you
• Delivery slots will be allocated due to limited access to the delivery bay (This will be arranged nearer the time by email)
Deadline for receiving contractor details: Friday 3 May


Please contact us with any questions not covered here.

We wish you a successful meeting!