Your Silent Symposium Guide
Please Bookmark this page for reference
Read below for all information relating to your Silent Symposium session(s)
Getting in Touch
• Please read through the information below and make a note of the deadline dates.
• Click here or on the button above for a summary table of these dates.
• All deadlines relate to 1700hrs.
• If anything is unclear or you have any queries which are not covered in this guide, please get in touch.
• Our response time is 48 hours, but is usually within 24 (Monday – Friday, 0900 – 1700hrs).
General
Your silent symposia date and time(s) have been confirmed to you by the ABN.
Your Silent Symposia sessions take place in the morning and afternoon coffee breaks on the day you are sponsoring, as per the table below. You can also see the full programme here.
Short presentations of 20 - 25 minutes are recommended. The start time of these is at your discretion, within the times below. Please factor in time for Q&A and leave time at the end for people to gather and discuss the content of your presentation with the speakers. The stand will be yours to use throughout the day, so encourage delegates to come back at lunchtime if they want to continue any conversations.
Wed 6: am | 1105 – 1145 | Biogen |
Wed 6: pm | 1645 – 1730 | Biogen |
Thur 7: am | 1100 – 1145 | AstraZeneca |
Thur 7: pm | 1630 – 1715 | AstraZeneca |
Fri 8: am | 1100 – 1130 | Takeda |
The Silent Symposia venue is situated in Hall 3 – see the floor plan here.
You have exclusive use of the Silent Symposium venue on the day you are sponsoring, with access to Hall 3 from 0800 to 1700.
A venue-wide floor plan of the ICC can be found here.
Hall 3 is up the escalators and to the right of the registration desk.
The Silent Symposium Venue: Hall 3
Seating: Theatre style, capacity 40
Technical Provision:
• 2x 70″ screens either side of the lectern, 1920 x 1080 resolution
• Fan blade lectern
• Windows 11 laptop with latest version of Office365 at the lectern
• 30x silent symposium headsets
• 1x speaker headset & mic
• Technician to control sound to the headsets and assist with PowerPoint setup
• You are welcome to bring your own technician if needed – Please remember to register them
Before booking your team, please ensure you:
• Have a list of team member names
• Know the pass type each person requires
• Have a payment card
Registering your team
All personnel attending your silent symposium MUST be registered.
Passes for your team can be booked individually, or in a group. See button below for further instructions.
If you have several passes to register, a group registration will be quicker as it allows you to input all your team’s details then make one card payment.
The types of passes you may need are listed below:
Symposium Support Pass (up to 4 available)
• Register your speakers, technicians and support staff on this free pass type
• Please note these passes will give access to your symposium session only
Annual Sponsor Pass
• These passes are chargeable and give access to the wider meeting
Please Note:
All team members must be registered in advance of the meeting.
If a staff member turns up who has not been registered in advance, they will need to register and pay by card before entry.
Deadline for group registration: Mon 20 April
Publicity
We will promote your silent symposium session in the following ways:
Your title will appear in
• The online Programme
• The ABN App
Delegates will be reminded of the symposium by the chairs of the previous sessions.
Deadline for sending us your symposium title: Mon 20 April
Branding
You can brand the silent symposium venue throughout the day using the 2x screens either side of the lectern. This can be a still image, or a video (no sound).
Our technician is unable to check or amend your presentation.
We do not need to see your media files in advance.
Arrive at the venue
Parking
See the link here for parking options near the ICC
Registration
• Go up the escalator by the main reception desk
• The ABN registration desk will be in the foyer area in front of you, Hall 3 will be to your right
• Please ensure all speakers and staff are registered in advance – those who turn up on the day without a badge will be required to register and pay before entry
Set up
• On arrival, ask to be directed to the Silent Symposium stand in Hall 3
• The venue will be set up with 40x chairs, 40 headsets, 1x speaker headset & mic, a lectern and 2x screens
• A technician from the venue will assist you and make you familiar with the equipment
• The venue technician will not check your presentation – this is your responsibility
• You may bring your presentation on a memory stick
• You are also welcome to bring in your own technician – Please remember to register them
Catering
• Catering is provided to all meeting attendees
• Teas and coffees will be available nearby – delegates can collect refreshments and bring them to the silent symposium venue
• Delegates will also utilise the space during the lunch break when you are not presenting. Take advantage of the footfall to engage with attendees!
Your tenancy
• Your presentations cannot overrun
• Please vacate the silent symposium venue at 1700, leaving the area in the condition you found it
• Failure to do this will result in additional charges
Anything we have missed?
Please email us with any queries you have.
Thank you for your support – we wish you a successful meeting!
Email the ABN
Email the Conference Team
abn@phproductionservices.co.uk
Call the ABN
44 (0) 20 7405 4060